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Dec 112019
 

Organization: CTG
Country: Pakistan
Closing date: 18 Dec 2019

CTG Overview

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Overview of position

Our client is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, our client provides sustainable project management, procurement and infrastructure
services to a wide range of governments, donors and United Nations organizations.Our client commenced operations in Pakistan in 1999 and significantly up-scaled activities from 2005 onwards to support populations affected by and vulnerable to earthquakes. In 2010, our client opened a permanent office in Islamabad to support the Government of Pakistan and other partners to undertake humanitarian and reconstruction services, following the most devastating flood in the nation’s history. Our client in Pakistan has been implementing projects in the areas of early recovery and reconstruction of community infrastructure, project management and related monitoring and verification, community development, fund management, and procurement. Supported strategically by a regional operational hub and headquarters in Copenhagen and within the overarching framework of the ONE UN Programme, Pakistan continues to deliver projects across the country under its core delivery practices of stainable infrastructure, sustainable procurement, and sustainable project management. ou client is based in Islamabad and has a provincial office in Peshawar.

Project Background

In 2014, our client was engaged in the construction of pedestrian bridges in upper SWAT Valley. As port of a review issues were identified that require rectification that require the services of an experienced engineer and project manager.

Background information – job specific

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of our client.

Role objectives

The Project Manager will coordinate the assessment, design, and construction of 8 existing pedestrian bridges in the Swat Valley, Pakistan, in order to upgrade them to be safe for the communities they serve, in accordance with technical requirements. The successful incumbent shall provide his/her management and technical expertise as required to support the delivery of high quality infrastructure, specifically in managing the project process
through design, procurement, construction and handover of the rehabilitation of 8 footbridges in the Swat Valley, Pakistan, to meet the minimum requirements specified in the relevant infrastructure policy and guidance documents.

The Project Manager will be responsible for the following (but not limited to this list):

  • Management, coordination, and technical oversight of the design, procurement, and construction activities
  • Maintaining quality project documentation and record keeping in a well ordered and clear manner, ensuring that site progress records and technical records are maintained on each site on a daily basis
  • Facilitating clear communication between relevant project partners with regularity and in good record
  • Meeting minimum quality expectations of deliverables
  • Coordinating technical inputs from outside the full time project team as required
  • Facilitating agreement between various technical experts within our client, in consideration of additional external expert advice
  • Ensuring that the works are carried out safely and that all necessary process control documentation – method statements, risk assessments, temporary work schemes and the like are put in place and used to control the works on site.
  • Managing the deployment of staff and resources on a site to site basis.
    Stakeholder Management:

  • Establish solid working relationships with the project board (Executive, Senior Users and Senior Suppliers), client and key

  • stakeholders

  • Manage communications and ensure stakeholders are aware of project activities, progress,exceptions and are in a position to accept handover products

  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

  • Manage the information flows between the Project Board/OC Director and the project(s)
    Delivery and Performance:

  • Develop and maintain project plans

  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

  • Liaise with any external suppliers or account managers

  • Authorize Work Packages

  • Advise the Project Board and OC Manager of any deviations from the plan

  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved

  • Manage and review product quality and ensure products are accepted

  • Monitor and evaluate the performance of service providers

  • Identify and report potential business opportunities to supervisor

  • Identify and report threats to internal business case to supervisorProcedures:

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

  • Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation

  • Documentation; II. Stage/Exception Plans and relevant Product Descriptions

  • Prepare the following reports:i. Highlight Reports
    ii. End Stage Reports
    iii.Operational Closure Checklist
    iv.End Project Report
    v. Handover Report

Maintain the following:

  • Ensure that all expenditures comply with Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel
  • are received on time.
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
    Knowledge Management:

  • Participate in the relevant Communities of Practice

  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge

  • System.

  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of policies

  • Complete lessons learned as per reporting format

  • Incorporate lessons learned from others as per planning format
    Personnel Management:

  • Lead and motivate the project management team

  • Ensure that behavioral expectations of team members are established

  • Ensure that performance reviews are conducted

  • Identify outstanding staff and bring them to the attention of the OC Director

  • Have a thorough understanding of personnel contract modalities Select, recruit and train team as required by project

  • plans

  • Perform the Team Manager role, unless appointed to another person(s)

  • Perform Project Support role, unless appointed to another person or corporate/programme function

  • Ensure safety and security for all personnel and comply with UNDSS standards

  • Oversee the tender processes for Consultants and Contractors to carry out the work

  • Monitor all budgets and schedules and raise early warning flags as necessary

  • The PM role is critical to the effective and successful delivery of the project on time, budget and to exceed the expectations of all

  • stakeholders. This is a sensitive project which is important not only to the safety of the affected communities, but also to the

  • government as asset managers, to enhance the visibility and credibility of our client as an effective service provider,

  • Evaluating and enhancing the performance of our infrastructure projects.Monitoring and progress controls:

  • Clear discription of measurable outputs, milestones, key perfomamnce indicators and reporting which will enable perfomance monitoringGeneral:
    Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and
    benefits.
    The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s).
    Ongoing assessment of task completion, which meets quality expectations
    Successfully meeting deadlines
    Completing progress reports as required

Project Reporting

RSHQ PM

Key competencies Certification:

PRINCE2® Foundation/Practitioner an asset, but required completion within first 6 months of onboarding.
Programme/Project Management Professional (MSP® or PMI-PgMP/PMI-PMP) an asset.

Experience:

The candidate should have at least 7 years of progressively responsible experience in Civil Engineering / Construction
A minimum of 5 years site based experience of which at least 3 years should be in a site management capacity – direct implementation.
A minimum of 5 years experience in technical infrastructure engineering, design or
construction management
Bridges experience a strong asset Assessment and retrofitting of existing infrastructure a strong asset
Previous experience working in a developing country is a requirement.
Some experience in UN system organizations is an asset
Ability and experience working in remote, security affected
area, is an asset

Team management

This role has team management responsibilities

Further information

Applicant will be working in remote location, often as the sole international. However, there will be Senior Associate Site Management Engineer and Senior Assistant Construction Engineering Technician reporting to Project Manager.
Women are highly encouraged to apply

How to apply:

Interested candidates may apply on the following link: https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a113W000000XZDq

click here for more details and apply to position

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Tipical Questions
“What are your salary requirements?” “What employers are really asking is, ‘Do you have realistic expectations when it comes to salary? Are we on the same page or are you going to want way more than we can give? Are you flexible on this point or is your expectation set in stone?’” Sutton Fell says. Try to avoid answering this question in the first interview because you may shortchange yourself by doing so, Teach says. Tell the hiring manager that if you are seriously being considered, you could give them a salary range–but if possible, let them make the first offer. Study websites like Salary.com and Glassdoor.com to get an idea of what the position should pay. “Don’t necessarily accept their first offer,” he adds. “There may be room to negotiate.” When it is time to give a number, be sure to take your experience and education levels into consideration, Sutton Fell says. “Also, your geographic region, since salary varies by location.” Speak in ranges when giving figures, and mention that you are flexible in this area and that you’re open to benefits, as well. “Be brief and to the point, and be comfortable with the silence that may come after.”
Questions to ask
Do you offer continuing education and professional training? This is a great positioning question, showing that you are interested in expanding your knowledge and ultimately growing with the employer.