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Aug 132019
 

Organization: ACTED
Country: Pakistan
Closing date: 31 Aug 2019

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Pakistan

ACTED has been present and registered in Pakistan since 1995, with active presence in Khyber Pakhtunkhwa Province, in the Federally Administered Tribal Areas, Sindh and Punjab provinces. ACTED Pakistan has been responding to emergencies caused by conflicts and natural disasters, notably focusing on food security and livelihood opportunities, while supporting their recovery and investing the development sectors.

You will be in charge of

Positioning and Fund Raising

  1. Context analysis: Ensure ACTED has an up-to-date understanding of the country’s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)
  2. Strategy development and roll out: Support in developing and reviewing programme strategies and identifying strategic opportunities for expanding ACTED’s work in the country, and in particular

    • Identify new opportunities and new sectors of intervention;
    • Consolidate and stabilizate programming;
    • Review the geographic and thematic footprint;
    • Ensure activities are relevant and meeting country/beneficiary needs;
    • Identify ACTED added-value;
    • Ensure humanitarian principals are adhered to;
    • Identify new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with based on complementarity and added value;
    • Formalize a country strategy in alignment with global/regional strategy.
  3. Networking, positioning and general representation:

  4. Establish, maintain and improve active relationships with donors

  5. Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia

  6. Establish, maintain, and improve active and regular working relationships with host government authorities and where necessary non-state actors

  7. Ensure ACTED is represented in key clusters, working groups, HCT and (I)NGO coordination bodies

  8. Donor relationship and Proposal development

  9. Trigger the necessary assessment(s) to ensure proposals are relevant

  10. Oversee project proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy and validate proposals before submission to HQ Grant Management Unit

  11. Oversee budget design

  12. Advise Project Development Department on specific donor approach/regulations;

  13. Advocacy: (Co-)produce issue papers, advocacy notes, press releases on relevant humanitarian and development issues

  14. Communications: Oversee and ensure timely emission of external communication tools/pieces on pertinent programming, approaches, critical issues etc.

  15. Promotion of ACTED sisters organisations : Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus, integrate them into the country strategy and make linkages with relevant focal points (HQ/regional/national as relevant)

Management and Internal Coordination

  1. Staff Management
  2. Ensure that Head of Departments understand and are able to perform their roles and responsibilities related to country operations and links with HQ/CD
  3. Promote team building, productivity and staff welfare
  4. Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management and links with HQ/CD
  5. Management of interpersonal conflicts (internal and external)

  6. Internal Coordination

  7. Facilitate interdepartmental communication and information sharing for a positive working environment

  8. Ensure implementation of ACTED coordination mechanisms (WAM, MCM, MMR, MAR, FLATS meeting, etc.)

  9. Conflict/Crisis Management

  10. Ensure linkages between HQ crisis support (psychologist, HR) and staff in the field

  11. Establishment and training of country crisis team

  12. Support the effective roll out of crisis related policies and processes

Project Implementation Follow-up

  1. Project Implementation Tracking
  2. Ensure timely organization of project kick-off and close-out meetings
  3. Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
  4. Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports

  5. Grant Management: Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements

  6. Project Quality Control:

  7. Ensure the development and application of a practical field based M&E system/plan for each project

  8. Conduct field visits to project sites for monitoring, quality control and program staff mentoring and coaching

  9. Oversee internal and external program/project evaluations as necessary and ensure the execution of baseline, periodic, and final evaluations as necessary

  10. Ensure beneficiary feedback mechanisms are in place

  11. Support learning by the country program from relevant best practice internally and externally both nationally and globally and make learning available for other programs

  12. Partner Management

  13. Ensure that every partnership is formed based on an assessment of complementarity and added value and is designed and managed so that the partnership furthers achievement of ACTED’s country, regional and global strategy

  14. Analyze potential partners using documented selection methods and ensure that all partners comply with ACTED and donor requirements and regulations

**
FLATS Management**

  1. Finance Management
  2. Anticipate financial risks and gaps in funding
  3. Mitigate risks/consequences of cash shortages
  4. Control project budgets to avoid under/over spending
  5. Ensure accurate and timely financial reporting,
  6. Ensure accurate budget forecasting and efficient cash flow management
  7. Open where possible discussion on payment conditions with donors to ensure cash pooling at HQ
  8. Ensure HQ cash advances are minimized and donor debt is closely followed up
  9. Ensure timely and accurate finance TITANIC reporting

  10. Logistics & IT Management

  11. Ensure timely procurement and adherence to rules of origin and nationality

  12. Ensure quality supply management

  13. Ensure proper asset management, and define and enforce asset investment policy,

  14. Ensure proper stock management

  15. Ensure proper IT systems, data back-up and protection from malware

  16. Ensure sufficient and reliable means of communication

  17. Ensure timely and accurate logistics TITANIC/IT reportings

  18. Administration and HR Management

  19. Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon HQ identification

  20. Proactively adapt the staffing structure to needs and funding

  21. Ensure a competitive national salary grid in line with available funding

  22. Ensure regular performance appraisal and career management follow up

  23. Ensure timely and accurate HR TITANIC reporting

  24. Ensure timely exit forms

  25. Ensure proper follow up of personal folders

  26. External Audit Follow-up

  27. Ensure recommendations from external audits are followed-up

  28. Oversee the preparation of external audits in close collaboration with the HQ

  29. Transparency/Compliance Management

  30. Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures

  31. Manage fraud cases and links with CD/HQ

  32. Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

  33. Ensure timely & accurate TITANIC reporting

  34. Security Management

  35. Analyse the security context and define, analyse and evaluate risks

  36. Support managing serious security incidents and crises and links with CD/HQ

  37. When requested, engage with relevant key stakeholders to ensure access and support of interventions

  38. Address security and safety risks by developing proper standard operating procedures

  39. Ensure the offices and houses conform to recommended security, health and safety standards

  40. Ensure all staff adhere to security procedures

  41. Ensure security incidents are promptly reported

  42. Ensure timely and accurate security TITANIC reporting

  43. Legal and Registration Follow-up

  44. Ensure ACTED maintains a valid registration in country at all times where possible

  45. Follow-up litigation cases and links with CD/HQ

  46. Ensure compliance with country rules and regulations

Expected skills and qualifications

  • At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
  • Demonstrated communication and organizational skills
  • Ability to train, mobilize, and manage both international and national staff
  • Flexibility and ability to multi-task under pressure
  • Ability to work well in unstable and frequently changing security environments
  • Willingness to work and live in often remote areas under basic conditions
  • Proven ability to work creatively and independently both in the field and in the office
  • Advanced proficiency in written and spoken English

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply:

Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.

Alternatively, send your application by email (jobs@acted.org) under Ref: DCD/PAK

click here for more details and apply to position

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